📋Guide to Close Your Shift 📸 

Count how many at the end of your shift:

1. Frames (in the station + at the storage), please organize frames in the station box in sets of 10 as it was, please see the photo example.

2. Media sets (in the station + at the storage)

3. What's your cash sales (in dollars)

4. What's your card sales (in dollars) - don't count taxes and tips!

5. What's your card sales tips (in dollars), If you had any cash tips - don't include them in your reports

When you checked how many frames and media sets you have at the location, please submit clock-out report in EvoLux (the link is on the desktop).

You will need to fill a few fields:

• Frames Damaged: If frames were damaged, write on the damaged frame (your name, restaurant name, shift date and frame number), take a photo, and send it to your work chat. Report the frame as damaged in EvoLux. (Usually 0)

• Frames Free: Report frames given for free only if approved in your work chat (e.g., for managers). (Usually 0)

• Frames Stolen: Report any lost frames. You will be charged $11 per frame lost.

• Frames End: Enter the total number of frames at the end of your shift (station + storage). Ensure it matches the actual count.

• Media End: Enter the total number of media sets at the location (should match the start number unless one was used).

• Cash Sales: Enter total cash sales (do not include cash tips). 💵

• Card Sales: you can enter 0, all your card sales will be pulled out from Square

• Discount: Enter any discounts approved in your work chat (if any, usually 0).

• Tips: you can enter 0, all your card sales will be pulled out from Square

• EGP (Event Gallery Post): In Darkroom, navigate to Setup → Reports → Sheets. Adjust the time period (right top corner) to match your shift and find EGP (usually it's enough to choose "Today" if you are only one working at this location and there was no photographer working before you today).

• 4x6: Located just above EGP in the report.

• Life Counter End: Use the PrinterInfo app (on the desktop) to check.

• Prints left: how many printed photos you have at the end of the shift (all unsold printed photos) - approximate amount, you don't have to count.

Wait for the clock-out card to generate (about a minute). Take a photo and send it to your work chat.

1. Check "Due Today" on Your Clock-Out Card:
   🧾 Find the "Due Today" value on your clock-out card. This is the total amount you take from your cash sales (your commission + card tips + Debt Before if any).
   
   

2. Verify "Cash in the Envelope" Value:
   💵 If the "Cash in the Envelope" value is greater 0 (meaning there is cash to be handled in an envelope), follow the next steps.
   
   

3. Print Your Clock-Out Card:
   🖨️ Print out your clock-out card.
   
   

4. Prepare the Envelope:
   ✉️ Take an envelope and write the following information on it: Shift # (you can find it at the top of the clock out card). 

5. Record the Video:
   📹 Set up a continuous video recording where you:

   • Count the bills, ensuring you match the exact amount based on your time-out.

   • Place the counted cash and the printed clock-out card inside the envelope and seal it.

   • Sign across the sealing line to confirm the envelope's contents.

   • Drop the sealed envelope into the station's dropbox.

   • Make sure the envelope is fully inside the dropbox and not stuck in the dropbox slot.

   • ❗Show dropbox slot to confirm the envelope is inside and not stuck❗

⚠️ Pay close attention to the last 2 steps: If we can’t see the dropbox slot is clear at the end, we can’t verify the envelope was dropped properly. If the envelope is stuck in the slot and you don’t show it clearly on video, anyone passing by could pull it out. That would be a direct money loss, and since there's no proper video confirmation, you’ll be held responsible. 

Video Example: 🎥 Here you can watch a video example of how to make an envelope with cash in envelope.

1. Collect all printed but unsold photos into one stack.

2. Secure them with a rubber band and write your name, restaurant name, and shift date on the back of the last photo.

3. Place the stack inside the storage black box (no printed photos should remain in the station) to a big trash bag (as shown on the photo), never use white small frame bags for storing unsold printer photos, those small bags for customers only.

If you worked in Margaritaville or Andretti, print the Sales Report template from Darkroom. Fill it out based on your time-out numbers, send a photo of the report, and hand it to the restaurant manager. If you worked in other restaurant, skip this step, you don't need to print sales report.

Remove batteries from the flash and leave external flashlight batteries on charge. Return all equipment to the station as it was at the start of your shift.

Take the following photos according to the Financial Responsobility Agreement:

• • 🎥 Equipment in Drawer: Includes all equipment (cameras, flash, small kit box).

  • 💻 Equipment in Station: Includes all items (laptop, printer, etc.). 

  • Square Device: Includes the Square reader and charger wire.

  • 💵 Change: Visible cash bills (change amount has to be the same as it was when your clock-in) 

  • 🖼️ Frames in Station: Shows all frames in the station, clear and countable. 

  • 📦 Frame & Media Boxes in Storage: Shows frames and media sets in storage.

  • 📦 Storage Black Box Contents: Shows the contents, including extra media sets.

• Put the key back into the lock on the station’s side and lock it.

• Ensure the drawer and all equipment are locked and secure.

• Take a photo of the locked and clean station 🚪 before leaving.

Send all photos (and any cash-handling videos) to your work chat.

You have to send these photos:

1. Clock-our card (additionally if you worked at Margaritaville, you have to send a photo of Sales report for manager)

2. Video of making and dropping an envelope with cash in envelope (if there is cash in envelope greater than 0 in your clock out card)

3. Equipment in Drawer: (cameras, flash, small kit box, Square Device etc)

4. Change: Visible cash bills (change amount has to be the same as it was when your clock-in) 

5. Equipment in Station (laptop, printer, etc.)

6. Frames in Station: Shows all frames in the station, clear and countable

7. Storage Frame & Media Boxes

8. Storage Black Box Contents

9. Locked and clean station

If it was your first or second solo shift, wait for confirmation from the company before leaving the location to make sure everything is alright and you won't need to return to fix something. It usually takes a few minutes only.