📋Guide to Close Your Shift 📸 

Count how many at the end of your shift:

1. Frames (in the station + at the storage), please organize frames in the station box in sets of 10 as it was, please see the photo example.

2. Media sets (in the station + at the storage)

3. What's your cash sales (in dollars)

4. What's your card sales (in dollars) - don't count taxes and tips!

5. What's your card sales tips (in dollars), If you had any cash tips - don't include them in your reports

When you checked how many frames and media sets you have at the location, please submit clock-out report in EvoLux (the link is on the desktop).

You will need to fill a few fields:

• Frames Damaged: If frames were damaged, write on the damaged frame (your name, restaurant name, shift date and frame number), take a photo, and send it to your work chat. Report the frame as damaged in EvoLux. (Usually 0)

• Frames Free: Report frames given for free only if approved in your work chat (e.g., for managers). (Usually 0)

• Frames Stolen: Report any lost frames. You will be charged $11 per frame lost.

• Frames End: Enter the total number of frames at the end of your shift (station + storage). Ensure it matches the actual count.

• Media End: Enter the total number of media sets at the location (should match the start number unless one was used).

• Cash Sales: Enter total cash sales (do not include cash tips). 💵

• Card Sales: you can enter 0, all your card sales will be pulled out from Square

• Discount: Enter any discounts approved in your work chat (if any, usually 0).

• Tips: you can enter 0, all your card tips will be pulled out from Square

• EGP (Event Gallery Post): In Darkroom, navigate to Setup → Reports → Sheets. Adjust the time period (right top corner) to match your shift (usually it's enough to choose "Today" if you are only one working at this location and there was no photographer working before you today) and find Event Gallery Post (EGP).

• 4x6: Located just above Event Gallery Post (EGP) in the report.

• Life Counter End: Use the PrinterInfo app (on the desktop) to check.

• Prints left: how many printed photos you have at the end of the shift (all unsold printed photos) - approximate amount, you don't have to count.

Wait for the clock-out card to generate (about a minute). Take a photo and send it to your work chat.

When clocking out, EvoLux will show you how much from your cash sales should be transferred to the company. This amount is calculated as:

Cash sales – your commission earned today – card tips today – previous debt (if any) – extra (if any)

You keep your commission, card tips, and any extra or debt adjustments, and the remaining portion of the cash sales must be transferred to the company. We call this amount “cash in envelope” because in the past, photographers placed that cash in an envelope and left it at the location. We no longer do that—now the same amount must be transferred electronically to the company. If the “cash in envelope” amount is 0, then all cash sales belong to you, and no transfer is needed. You can find this amount on your clock-out card.

Important: Always take all cash sales with you. Do not leave any cash in the station or anywhere in the restaurant. Check your clock-out card:

• “Due today” = the amount from cash sales that goes to you.

• “Cash in envelope” = the amount from cash sales that must be transferred to the company.
  
  

✅ Ways to Transfer "Cash in Envelope" Money to the company

You have 3 options to handle money transfers to the company:
1️⃣ Zelle
2️⃣ Bank Deposit
3️⃣ Do not accept cash from customers at all (or accept only enough to cover your commission + tips)

📋 EvoLux Shift Closure Instructions

1. Submit your Clock Out Report in EvoLux.

2. EvoLux will automatically calculate your “Due Today”: Commission 💵 + Card Tips 💳 + Any debt or extras 🔄

3. EvoLux will then display how much of your cash sales must be transferred back to the company:
   
   Total Cash Sales – Due Today = Amount to Transfer

📸 See example in screenshot below

Take a photo of your clock-out card. This is a financial document generated at the end of your shift. It includes the following information:

• Shift Duration – The total hours you worked (these hours are paid every two weeks).

• Frames – Number of frames at the end of the shift / number of frames sold during the shift.

• Media Sets – Number of media sets at the end of the shift / number used during the shift.

• Total Sales – Total of cash and card sales, used to calculate your commission according to the Atlanta Compensation Structure.

• Card Sales Breakdown – Sum and number of card transactions.

• Discount – Total amount of discounts approved by the manager.

• Total Sales Min – Minimum total sales amount expected based on frames sold.

• Missing Cash – Amount missing if total sales are less than the minimum expected.

• Sales Fee – Fee deducted for missing cash (calculated as 70% of the missing cash amount).

• Stolen – Number of lost or missing frames (frames not found in storage at the end of the shift and without a cash or card transaction).

• Stolen Frames Fee – Fee for lost frames (70% of frame cost per Financial Agreement).

• Commission – Total commission earned on the shift

• CC Tips – Credit card tips left by customers in Square.

• Debt Before – Unpaid balance from previous shifts.

• Extra – Approved unpaid extras before clock-out.

• Fee – Total fees deducted from your salary.

• Due Today – Cash amount you take with you after clock-out.

• Cash in Envelope – Amount from cash sales that must be transferred to the company.

• Debt Left – Remaining balance the company owes you (when cash sales aren’t enough). This will be added to your next clock-out as “Debt Before.”

• Perf. – Performance indicator: G (Green), Y (Yellow), or R (Red).

If you worked in Margaritaville or Andretti, print the Sales Report template from Darkroom. Fill it out based on your time-out numbers, send a photo of the report, and hand it to the restaurant manager. If you worked in other restaurant, skip this step, you don't need to print sales report.

1. Collect all printed but unsold photos into one stack.

2. Secure them with a rubber band and write your name, restaurant name, and shift date on the back of the last photo.

3. Place the stack inside the storage black box (no printed photos should remain in the station) to a big trash bag (as shown on the photo), never use white small frame bags for storing unsold printer photos, those small bags for customers only.

Remove batteries from the flash and leave external flashlight batteries on charge. Return all equipment to the station as it was at the start of your shift.

Take the following photos according to the Financial Responsobility Agreement:

• • 🎥 Equipment in Drawer: Includes all equipment (cameras, flash, small kit box).

  • 💻 Equipment in Station: Includes all items (laptop, printer, etc.). 

  • Square Device: Includes the Square reader and charger wire.

  • 💵 Change: Visible cash bills (change amount has to be the same as it was when your clock-in) 

  • 🖼️ Frames in Station: Shows all frames in the station, clear and countable. 

  • 📦 Frame & Media Boxes in Storage: Shows frames and media sets in storage.

  • 📦 Storage Black Box Contents: Shows the contents, including extra media sets.

• Put the key back into the lock on the station’s side and lock it.

• Ensure the drawer and all equipment are locked and secure.

• Take a photo of the locked and clean station 🚪 before leaving.

Send all photos (and any cash-handling videos) to your work chat.

You have to send these photos:

1. Clock-our card (additionally if you worked at Margaritaville or Andretti, you have to send a photo of Sales report for manager)

2. Equipment in Drawer: (cameras, flash, small kit box, Square Device etc)

3. Change: Visible cash bills (change amount has to be the same as it was when your clock-in) 

4. Equipment in Station (laptop, printer, etc.)

5. Frames in Station: Shows all frames in the station, clear and countable

6. Storage Frame & Media Boxes

7. Storage Black Box Contents

8. Locked and clean station

If it was your first or second solo shift, wait for confirmation from the company before leaving the location to make sure everything is alright and you won't need to return to fix something. It usually takes a few minutes only.